Four interconnected process areas
Each area builds on the previous one. A well-configured AFIP setup makes the accounts receivable circuit cleaner, which makes aging reports more accurate, which makes automation more effective.
Electronic Receipts and AFIP Compliance
Argentina's AFIP requires electronic billing for most commercial transactions. The type of receipt issued depends on the taxpayer category of both issuer and recipient. Factura A, B, C, and M each have different requirements and implications. Getting these configurations right from the start prevents rectifications and administrative complications down the line. This area covers how to identify the correct receipt for each transaction type and how to configure it within your billing system.
The Accounts Receivable Circuit
For distributors and wholesalers, the accounts receivable circuit is one of the most operationally demanding areas. It spans from invoice issuance through payment terms, payment receipt, and account reconciliation. Without a clearly defined circuit, responsibilities become unclear and follow-up becomes reactive rather than systematic. This area focuses on mapping the full cycle, defining who does what at each stage, and establishing checkpoints that give the organization visibility into its open balances at any moment.
Aging Reports for Outstanding Balances
An aging report is a fundamental management tool for any business that sells on credit. It shows outstanding invoices organized by how long they have been open: current, 30 days, 60 days, 90 days, and beyond. The design of the report matters as much as the data it contains. A well-structured aging report lets your team quickly identify which accounts need attention and prioritize follow-up accordingly. This area covers template design, data sourcing, and how to read and act on the information presented.
Automated Due Date Reminders
Manual follow-up on overdue invoices is time-consuming and inconsistent. Automating payment reminders means the process runs on a defined schedule without requiring daily manual intervention. The key is designing the reminder sequence thoughtfully: what to send, when to send it, and at what point to escalate. This area focuses on the logic behind effective reminder sequences and how to implement them within existing tools, whether that is an ERP system, spreadsheet automation, or a dedicated platform.